Transportation Admin

SUMMARY

This individual oversees that schedules are correct for everyone in Transportation. Depending on the size of the unit, this individual also tracks and follows up on the airport security clearances. As an administrative professional, this individual is involved with a lot of minor and major administrative and clerical duties. This role plays a critical part in ensuring the smooth and secure movement of personnel.

 

ESSENTIAL FUNCTIONS

Schedules

· Ensure that the transportation schedules for all team members are correct in the respective scheduling software.

· Ensure that the attendance points are correct based on the attendance.

· Bring scheduling and attendance infractions up to management, including early clock-ins, coming in on unscheduled days off, and working past scheduled times.

· Bring potential overtime up to management and assist manager in appropriately managing overtime.

 

Communication and Reporting

· Prepare reports and documentation related to transportation activities, schedules, security clearances, and anything else that may be relevant for the department.

· Collaborate with management to provide insights and recommendations for improving efficiency and security.

 

Compliance and Protocols

· Ensure compliance with company policies, industry regulations, and security protocols.

· Maintain confidentiality and handle sensitive security information with discretion.

 

Problem Solving and Troubleshooting

· Address transportation-related challenges, such as route changes, vehicle availability, and security clearance issues.

· Collaborate with cross-functional teams to resolve issues and ensure smooth operations.

· Ensure compliance with applicable requirements related to food safety, quality standards, health and safety regulations, and company policies.

· Regular and timely attendance is expected for the position.

· Perform other duties as assigned.

 

EDUCATION/EXPERIENCE REQUIREMENTS

• High school diploma required
• 1-2 years' in administrative role required
• Previous experience in transportation administration, logistics coordination, or a related field is preferred.

 

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational skills with the ability to manage multiple schedules and clearances simultaneously.
• Detail-oriented mindset to ensure accurate tracking of security clearances and schedules.
• Effective communication skills for coordinating with various teams and stakeholders.
• Familiarity with security protocols and confidentiality requirements.
• Proficiency in using transportation management software and tools.
• Problem-solving abilities to address unforeseen disruptions and challenges.
• Flexibility to adapt to changing schedules and priorities. Ability to work well under pressure and deadlines
• Good communication skills with ability to communicate with non-exempt to upper management levels
• Ability in showing self-initiative and follow-through
• Detail-oriented and ability to see high picture

 

PHYSICAL ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

 

This position involves frequent walking, sitting, bending, kneeling/squatting, and gripping, with occasional requirements to push, pull, lift/carry up to 25–50 lbs, stand, climb stairs/ladders, and reach above the shoulders. Work is performed both indoors and outdoors on a frequent basis. The role requires frequent exposure to high and low temperatures, and constant exposure to loud noise. Occasional exposure to fumes, dust, and chemicals