Position Summary

As Administrative Assistant, you will play a key role in supporting the daily administrative and workforce coordination activities of our production unit. You will work closely with supervisors, HR, and operations teams to ensure accurate scheduling, time tracking, and workforce documentation.

Responsibilities:

• Assist in preparing and maintaining daily timesheets for hourly employees in the production department.
• Support in the creation, updating, and posting of weekly employee schedules using Synerion Agile (Workforce Management Software).
• Help manage timecard entries and adjustments in Synerion Agile to ensure accuracy and compliance with attendance and labor policies.
• Update daily overtime reports based on timesheet data and timecard entries and share with relevant stakeholders.
• Coordinate with supervisors and HR to ensure proper tracking of leaves, absences, and shift changes.
• Maintain and organize workforce records, shift rosters, and related documentation.
• Provide general administrative support to the production and operations teams (e.g., filing, data entry, report generation).
• Act as a liaison between operations and HR/payroll to ensure proper flow of workforce information.
• Perform other administrative duties as required to support production operations.

• Experience in an administrative or scheduling role, preferably in a production or operational environment.
• Experience with workforce management systems (Synerion Agile is a strong asset).
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Ability to handle confidential information with professionalism.
• Strong communication and interpersonal skills.
• Able to work independently and in a team within a fast-paced environment.

ABOUT NEWREST :

Specialist in out-of-home catering in 54 countries, and the only player to intervene in all sectors of catering and related services, Newrest is one of the world leaders in multi-sector catering.

Our 36,000 committed and talented employees do what is necessary to offer consumers balanced, diversified and tasty meals while scrupulously respecting hygiene and food safety standards.